About the Role
We are hiring a committed and detail-oriented Property & Facilities Administrator to manage the end-to-end administrative functions across our real estate, facility management, and trading divisions. This position requires someone who can handle both back-end operations and client-facing coordination with precision.
You’ll be responsible for maintaining property records, preparing reports, tracking payments, coordinating with tenants and vendors, and supporting various teams including fit-outs, digital marketing, and procurement. A strong grip on Excel and multitasking across departments is key to success in this role.
Key Responsibilities:
• Maintain accurate property records, lease documents, and payment logs
• Coordinate with tenants, vendors, and in-house teams for service requests and updates
• Prepare daily/weekly Excel trackers, reports, and project logs
• Assist in invoicing, petty cash records, and basic expense monitoring
• Handle documentation for facility-related operations, AMC renewals, and fit-out works
• Support internal marketing efforts with Canva or digital content coordination
• Ensure compliance with company processes and timely documentation flow
• Act as an admin support hub for operations, accounts, and trading teams
Requirements
• 2–3 years of hands-on experience in property or facilities administration in the UAE
• Solid knowledge of MS Office, especially Excel (data tracking, reporting)
• Experience in basic accounting, petty cash handling, and invoice tracking
• Exposure to digital marketing (social media posts, Canva, basic tools) is a strong plus
• Prior involvement in documentation, lease tracking, and service coordination
• Well-organized, detail-oriented, and proactive in task follow-ups
• Ability to multitask across property, fit-out, and trading-related admin roles
• Strong verbal and written communication skills in English
• Bachelor’s degree in Business Administration or related field preferred
About the Company
Lynx International is a multi-vertical group headquartered in Dubai Production City, specializing in Real Estate Services, Integrated Facility Management, Technical Contracting, Interior Decor Fit-outs and Global Trading. With an ambitious vision to “Reimagine Real Estate Operations – Sustainably. Intelligently. Seamlessly.” we deliver cutting-edge, cost-efficient, and AI-integrated solutions to landlords, developers, and enterprises across the UAE, MENA and ASIA region.
Our global trading division sources high-demand products ranging from electric vehicles to smart home systems and luxury furnishings, while our facilities arm focuses on TFM, retrofits, and energy-efficient building operations. Backed by visionary leadership and empowered by operational excellence, LYNX International is fast becoming a disruptive force in the real estate and B2B services industry.